February 2026

Privacy Notice

Charity No. 1072427

Fordingbridge Museum is committed to protecting your personal information and respecting your privacy.

This notice explains how we collect, use and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Fordingbridge Museum
Kings Yard
Salisbury Street
Fordingbridge
Hampshire SP6 1AB

Email: info@fordingbridgemuseum.co.uk

For data protection purposes, Fordingbridge Museum is the Data Controller.

What Information We Collect

We may collect personal data from members, visitors, volunteers and stewards, donors, researchers, event participants and website users.

This may include: name, email address, telephone number, postal address, volunteer records, donation or Gift Aid information, and correspondence records.

We do not store bank or card payment details.

How We Use Your Information

We use personal data to manage volunteering roles, administer donations and Gift Aid, administer memberships and subscriptions, respond to enquiries, organise events and exhibitions, communicate Museum activities, and maintain required charity records.

Lawful Basis for Processing

We rely on Legitimate Interest for routine administration and communication, Consent for electronic newsletters and identifiable photographs, and Legal Obligation for HMRC and financial record keeping. You may withdraw consent at any time.

How Long We Keep Data

We keep personal data only as long as necessary. Volunteer records are retained while active and for a reasonable period afterwards. Gift Aid and financial records are retained for six years. Enquiry records are retained for as long as relevant to the matter. Data is securely deleted when no longer required.

Website Use and Cookies

We may collect limited technical information about your device and website usage to help us improve the site and maintain security. If cookies are used, you will be informed and may manage your preferences.

Data Sharing

We do not sell or trade personal data. We only share information where legally required (for example, with HMRC for Gift Aid claims) or with secure service providers that comply with UK GDPR.

Your Rights

You have the right to request access to your personal data, request correction, request deletion (where legally permitted), withdraw consent, and object to processing.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): https://www.ico.org.uk/

External Links

Our website may contain links to other websites. We are not responsible for the privacy practices of external sites.

Changes to This Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website.